The experiential data layer
Six capabilities,
one governed data layer.
ExperientialOS isn't another event platform. It's the infrastructure that sits underneath every photo booth, RFID system, registration vendor, and sponsor activation in your program — so the data they all touch ends up brand-owned, defensible, and useful.
Trusted by brand teams who own their experiential data
Guest Identity
One canonical record per guest. Across every activation.
Every guest captured at every activation rolls up to a single, brand-owned identity record. Photo capture, RFID, registration, sampling, sponsor scans — all linked, all deduplicated, all yours.
- Cross-event identity resolution across markets, tours, and partners
- Field-level PII controls and minimum-necessary capture by default
- QR, RFID, NFC, and wallet-pass binding to the same canonical record
- Subject-access, export, and deletion workflows that span every event
Consent & Retention
Standardized opt-in. Documented retention. Defensible logs.
Unified consent language across markets and activations. Retention schedules enforced by tooling, not by good intentions. Every guest record has an audit trail your compliance team can actually defend.
- Per-jurisdiction consent templates (GDPR, CCPA/CPRA, BIPA, CASL, Quebec Law 25)
- Automatic retention enforcement and scheduled purges per data class
- Consent receipts archived against the guest identity
- Documented handling for photo, biometric, and minor-related capture
Vendor & Touchpoint Integrations
One identity layer underneath every vendor on the show floor.
Photo booths, sampling stations, RFID games, sponsor activations, sweepstakes platforms — every vendor feeds into the same canonical identity. You stop reconciling six spreadsheets after the event because the data was joined as it was captured.
- Pre-built connectors for common experiential vendors and platforms
- Custom integrations for the partners your activations actually use
- Vendor portals scoped to the data each partner genuinely needs
- Audit trail attached to the guest, not the device or vendor
Vendor & Staff Access Control
Scoped, logged, revocable — for every freelancer in the room.
Every agency, contractor, freelancer, and field-staff member with data access is provisioned, scoped, and logged. Revoke in clicks the moment they roll off the program. No more wondering who still has a copy of the guest list.
- Role-based access scoped to each vendor's actual job
- Time-windowed credentials for tour staff and short-term contractors
- SSO and SAML for brand-side users on request
- Immutable activity log for compliance and post-event review
Brand Visibility Console
Live visibility into what your vendors are actually doing.
A real-time view of guest capture, consent rates, vendor activity, and data movement across every active program. For the first time, brand-side leaders can see what's happening at activations without waiting on an agency recap.
- Live capture, consent, and delivery dashboards by activation
- Anomaly alerts for unusual vendor activity or capture patterns
- Per-vendor scorecards across every active program
- Read-only views suitable for brand legal, compliance, and security
Analytics & Activation
Turn governed data into a measurable business asset.
Cross-event identity resolution, repeat-guest tracking, engagement scoring, attribution from activation to revenue. The governance layer makes the analytics layer possible — most brands have never been able to ask these questions before.
- Repeat-guest tracking across tours, markets, and seasons
- Engagement scoring and audience segmentation built from event behavior
- Direct, governed sync to your CRM, CDP, and data warehouse
- Executive recap delivered the morning after every activation
The whole point
You don't need all six on day one.
You need the right ones, in the right order.
Most programs start with Guest Identity and Consent & Retention, then layer in vendor integrations, visibility, and analytics as the program matures. The Risk Score tells us which ones you need first.
Ready when you are
Let's build something your guests will actually remember.
Tell us about your event, brand, or upcoming activation. We reply in hours — not days — with a real plan, not a sales deck.